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As the new year begins, many organisations across London take time to review how they work and where improvements can be made. Offices are tidied, processes are reviewed, and priorities are reset. Yet one critical area is often overlooked: the digital environment.
For organisations with 30 to 400 users, a cluttered digital footprint can quietly create real challenges. It can slow teams down, increase cyber security risk, and make it harder to meet UK compliance and data protection expectations. In a city as fast paced and highly regulated as London, maintaining good digital hygiene is essential.
Starting the year with a structured digital clean up can improve productivity, reduce risk, and give leadership greater confidence in their technology foundations.
Conduct a Password Audit
Passwords remain one of the most common causes of security incidents for UK organisations. Reused or outdated credentials can give attackers easy access to email systems, cloud platforms, and sensitive data.
Begin by reviewing the passwords on your most critical accounts. These often include Microsoft 365, email, cloud storage, finance platforms, and administrator accounts. Each password should be strong, unique, and regularly updated.
For organisations with growing teams, a trusted password manager is highly recommended. It reduces reliance on insecure practices while supporting staff to work securely without disruption. This is a simple but highly effective step for improving cyber resilience.
Streamline Your Inbox
Email remains a primary communication tool, but unmanaged inboxes can quickly become a risk. Phishing emails are harder to spot when inboxes are overloaded, and important messages can easily be missed.
Encourage staff to unsubscribe from newsletters and mailing lists that no longer serve a business purpose. Fewer emails mean better focus, faster response times, and a reduced chance of malicious messages slipping through unnoticed.
For London based organisations handling sensitive data, a cleaner inbox also supports better information management and compliance with UK data protection principles.
Review and Declutter Cloud Storage
Cloud platforms such as OneDrive and SharePoint are widely used by organisations with 30 to 400 users, but they often contain years of unused or duplicated data.
Set aside time to review cloud storage and remove files that are no longer required. Old documents can still contain personal or sensitive information, increasing exposure if a breach occurs.
Reducing stored data improves security, simplifies collaboration, and supports better information governance. It also makes it easier for teams to find what they need and work efficiently.
A Cleaner Digital Foundation for the Year Ahead
For London organisations, digital organisation is not just about tidiness. It directly supports productivity, cyber security, and regulatory compliance. By addressing digital clutter early in the year, organisations can reduce risk and establish better habits across their teams.
If your organisation has between 30 and 400 users and operates in London or the wider UK, our team can help. We provide tailored support to improve digital organisation, strengthen security controls, and ensure your technology environment is fit for the year ahead.